Back Office — section by section

Back Office is at /backoffice — sign in with username and password. What you see depends on your access level: a section that is missing is a section your role does not include, and the owner changes that under Users. The Region and Location pickers at the top filter most screens.

Dashboard

Today's sales at a glance, top sellers (by location, employee, and product), team clock (who is at work, shown as a timeline), alerts, and quick links. Click an invoice anywhere to open the full receipt.

Locations

• Settings — per-location details: name, address, tax rate, receipt options, preferences.
• End of Day Report — daily close: sales, tenders, cash counts, over/short per shift.
• Reports — sales reports per location (with invoice drill-down).
• Cash Register Activity — every drawer event: opens, closes, cash in/out, counts.
• Regions — group locations into regions.

Products

• Settings / Product Details — create and edit products: name, SKU, barcode, category, price, minimum (floor) price and the negotiable flag (this powers the POS Spare), cost, tax, image, inventory tracking, vendor.
• Categories — organize products; categories appear as filter chips on the register.
• Price Lists — alternative price sets.
• Coupons — create coupon codes (percent/amount, validity).
• Vendors — supplier directory.
• Compare — compare product performance.
• Labels & Price Tags — print barcode labels and shelf tags.
• Kits — bundle products sold together.

Users

• User list / User Details — create staff, set username, password, PIN, email, phone, and the role/access level (Owner, Manager, Employee, or custom roles). Roles control what the person can see and do — including their Spare limit (how much negotiating room they get) and whether they can manage cash, see costs, or approve below-floor prices.
• Salary & payroll — pay settings per user, payroll changes log, salary report (uses the time clock's checked-in hours), user report.
• Appointments — staff appointment scheduling.
• Change logs — history of edits to users.

Inventory

• Management — stock on hand per location; adjust quantities.
• Transfers — move stock between locations, immediate or two-step (send → receive with counts; shortages become losses).
• Daily Counts — count sheets to verify stock.
• Testers & Losses — record damaged/tester/lost items.
• Purchase Orders — order from vendors and receive stock in.
• Report / History / Change logs — every stock movement is recorded in a ledger.

Customers

• Management — full customer database with custom fields.
• Layaways and Quotes — manage from the office side.

Accounting

• Invoices — every sale, searchable, with full receipt drill-down.
• Payments / Refunds / Store credit — money records.
• P&L — profit and loss view.
• Expenses — record business expenses.

Alerts & Preferences

Configurable alerts (e.g., first clock-in of the day, low stock, big discounts) delivered in-app/notifications; company preferences including the Spare label name.